CertAssist™ Features
Dashboard
See what’s important at a glance on the CertAssist™ home screen. For each program, the Dashboard shows how many are expired, critical (almost expired), or on notice (not critical but approaching the recertification deadline). These are color-coded red and yellow. With just a glance, this color-coding lets you know if something needs your attention.
Want more details? Just click on a program to drill down and see more.
Email Notifications
You can choose to receive proactive emails showing critical or soon-to-be-critical training requirements to keep your officers certified. Never be surprised by someone missing a requirement again!
Set automatic reminders to be sent to course participants and instructors a certain number of days before a course is scheduled. CertAssist™ also allows you to send ad-hoc messages to all students in a course, making it easy for you to provide special instructions, web links, or study/course material.
See Officer Progress at a Glance
On the Program Progress page, select a program to see participating officers by certification status and expiration. You can see who is incomplete, how many days before their certification expires, and how many credits are still required. Easily find the few you need to work with. Selecting an officer drills down to show exactly which credits are completed, and which are still needed.
Easy Course Entry
With the required areas predefined in CertAssist, it can take just a few seconds to define a class, including areas, credits, and instructors. Then just add the participants in, confirm their attendance, and the training is recorded.
Course Templates
Using a previous course as a template can greatly reduce the time it takes to setup a new course. With just a click, you can copy everything but the title, dates, and participants.
Print Credit Sheets / Rosters / Schedules
When the course is complete, you can print credit sheets, one per attendee, ready to be signed by the attendee or their department’s training officer. Instructor signatures can be printed automatically.
Share Course Details with Other Departments
Centralization allows sharing information. Courses can be shared by the course presenter with departments that are attending. All the details—including course name, dates, curriculum areas/topics, credits, and instructors—can be defined once by the department or vendor hosting the course. If your officers attend such training entered by another department, their credits are already entered for you; there is nothing you need to do. Why should the training coordinator at every attending department enter the same details over and over? Avoid duplicated data entry, and save a lot of time!
Track Instructors
On the Instructors page, you can see all training provided by each instructor, and monitor the certification process of the instructors just as you monitor the certification of your officers. We also print the Instructor Renewal Activity Sheet for officers to aid in the instructor recertification process.
Attach Documents to Courses / Attendees
Easily attach PDF documents to each course and/or course attendee for easy access later to these scanned forms and signed certificates, or any other documentation related to the course. Attachments are linked to both the course and the attendee.
Reports
Produce a report of all the training taken by an officer, or a report of the areas still needed to complete the recertification training. If we don’t have a report you need, we’ll create it for you. Save reports in PDF, Word, or Excel format.
Notify Course Attendees
Attendees and instructors can be emailed a reminder of the courses they have coming up.
Officer Login to Access Training Records
Every officer in your department can be given login credentials. They can see their training progress and training record just as the coordinator can. They can also see upcoming courses if you’ve scheduled them in advance. Officers have never had such simple and easy-to-use access to their training record and remaining requirements before! This lets the officers take more responsibility for ensuring their training is up-to-date and accurate.